Welcome to UTravel Concur! This is a new, paperless online travel system that will make university sanctioned travel easier for YOU the traveler. As the traveler you will be able to submit travel requests for upcoming travel, make reservations (air, car and/or hotel) using the online booking tool, upload receipts and submit expense reports for reimbursement. The elimination of paper copies and physical signatures will expedite the booking and reimbursement process exponentially, especially with an interface and system that feels like most online booking websites.

Please contact Joshua with any questions about Concur training, system and other travel needs.

Important Travel Announcements
Beginning July 1, 2021 domestic restrictions end and international trips are subject to an approval process as noted herePlease note, that any approved exceptions of international travel must be fully approved at least three weeks prior to the start date of travel.
MANDATORY: UTravel Concur Training
In order to gain access to the UTravel Concur system, each traveler is required to take mandatory training. This training will help you gain a comprehensive understanding of the system and make your experience using the system easier. Please follow each step and will out the form below to gain access.

Profile Setup and Navigation

  1. Please review this PDF instruction guide to familiarize yourself with setting up your profile and how to connect a smartphone app to your account.
  2. Watch this video to learn how to set up your profile in Concur.

Creating a Travel Request

  1. Please review this PDF instruction guide to familiarize yourself with the travel request process.
  2. Watch this video to learn how to create a travel request within the Concur system.

Booking Travel

  1. Please review this PDF instruction guide to familiarize yourself with the booking process.
  2. Watch this video to learn how to book travel within the Concur system.

UTravel & Concur FAQs

  1. Please review this PDF instruction guide to familiarize yourself with the expense report process.
  2. Watch this video to learn how to put together an expense report within the Concur system.

Training Verification

UTravel Concur Training Confirmation
*

SUPPLEMENTAL: UTravel & Concur Reference Materials
For questions about the UTravel Concur system please reference these materials. Most travel and system questions can be answered within these links. If you have further questions you can contact the Travel Desk or Joshua in the MSE Department.

Profile

  • Getting started in Concur – PowerPoint
  • How to assign a delegate in your profile – Video
  • How to turn off email notifications – PDF
  • Updating your profile – Video
  • UTravel navigation and profile – PDF

Request

  • Creating a new request in UTravel – PDF | Video

Travel

  • Airfare Reservation: Ticketed vs. On-Hold/Confirmed – PDF
  • Booking Air, Car, Hotel – PDF
  • Booking Travel in Concur – Video
  • How to submit a Confirm a Trip form – PDF

Expense

  • Allocations – Video
  • Expense – PDF | Video
  • How to add credit card transactions to an Expense Report – PDF
  • How to expense a cancelled trip – PDF
  • Managing receipts – PDF
  • Produce a PDF summary of an Expense Report – Video

Additional Resources

  • Comprehension UTravel GuidePDF
  • Getting started in UTravel for TravelersPDF
  • UTravel Training via Zoom