Key Requisition Procedure
- Discuss with your advisor what buildings and rooms you will need access to.
- Note that university buildings are locked at night and on weekends; thus, if you need access to a room in the evening or on weekends, you also need access to the building itself.
- If your lab/office has keypad access, please contact your faculty advisor or lab manager for a code to gain access.
- If you require access to the Crus Center (WBB 208 & 213), contact the lab manager. Training on the particular equipment you will be using is required.
- For doors with physical keys or for UCard access, fill out the key request form below.
- Pay the one-time $20 key deposit if required; see “Deposits”, below.
- The MSE Office will contact the appropriate faculty member or lab manager for their approval for you to gain access to the desired building, lab and/or office.
- Once approval is obtained by the MSE Office, the office will request keys or grant card access and will email you notifying you of it.
- Please allow 10-14 business days for keys (more at the beginning of Fall Semester) and 1-2 business days for UCard access to be processed.
- You will be notified via email once keys are ready to be picked in the MSE Office (304 CME).
Deposits
Payment. If
- your request includes physical keys,
- you are a student or visitor (visiting scholar, etc.), and
- you have not already paid a key deposit,
you are required to pay a $20 key deposit prior to keys being issued the first time. We receive an email confirmation when it is paid. If a key deposit is required, your keys will not be issued until we receive the confirmation.
A deposit is not required for UCard access or keypad access, only for physical keys. If you aren’t sure, ask at the department office whether you should pay a deposit or whether you have already paid one.
If keys are lost, a new $20 deposit will be required to replace them, and the previous deposit will be forfeit.
Please note that deposits cannot be transferred between people.
Return. This deposit is refundable when ALL issued keys are returned upon graduation or end of need. To have your deposit returned you will need to return ALL the keys issued to you to Kay in the MSE Office (304 CME) upon graduation or end of need.
- Email us your forwarding address.
- Please allow up to a month for refunds of deposits paid via UMarket (online by credit card). Refund may be by check or direct deposit.
- Deposits paid via the Cashier’s Office, prior to the MSE & MET E merger, will require a voucher and receipts from the MSE Administration Office you will present to the Cashier’s Office for a refund.
- Deposits paid via cash to the MSE Office, prior to the MSE & MET E merger, are available upon return of keys.
There may be a few differing policies and procedures because building operations are under different colleges. We understand there might be some confusion so please don’t hesitate to contact Kay with your questions.
